Privacy and cookies policy

Our privacy practices reflect the applicable legal requirements, including Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (“applicable data protection law”).

Please read this privacy policy together with any other privacy policy that we may provide on specific occasions when we are collecting or processing personal data about you, so that you are aware of how and why we are using your personal data. This privacy policy supplements the other notices and is not intended to override them.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us using the details set out in the “How to contact us” section below.

Who we are
The European Crop Care Association (“ECCA”, or “we”), is an international nonprofit association (CBE number: 0450.933.303 and VAT number: BE 0450.933.303). ECCA is a membership organisation representing the post patent crop protection industry in Europe. Its members are listed here: https://www.ecca-org.eu/members/.
 
ECCA is the data controller of personal data, including data handling activities for our website. ECCA securely stores data in files and databases at our registered address, Boulevard du Souverain, 68/3 - 1170 Watermael-Boitsfort, Brussels-Capital Region, Belgium. These databases are protected against unauthorised access.

What is personal data?
Personal data is information that relates to an identified or identifiable natural person, this means a human being. Anonymous information, where you cannot find out who the data relates to, is not personal data.

What personal data do we collect about you?
ECCA collects the following categories of personal data:

• Personal identification information (name, email address, phone number, contact details included in an email or in a business card etc.)
• Publicly available personal data, when it is in our legitimate interests to do this and when these interests do not override your rights
• Cookies (information your browser sends to us, such as your computer’s IP address, browser version, pages of our website service that you visit, the time and date of your visit, the time spent on those pages)
• Data related to events organised by ECCA (e.g. registration data, photographs, videos, and video recording)
• In some limited cases, other personal information such as age, date of birth, gender, marital status, citizenship, education and employment data (e.g. for our employees or candidates) or financial data (e.g. for our employees and contract partners).

 

How do we collect your data?
ECCA collects personal data when you:

• work for one of our members and/or you represent that member within ECCA
• communicate with us via email/ hand over your business card to a component of the ECCA secretariat
• work for an entity having a contractual relationship with ECCA
• register to an event organised by ECCA
• send us a resume or respond to one of our job postings
• publish your personal data on the internet or such data is made public by another party.

 

To use most of our website, you do not need to provide ECCA with any personal data. However, we do collect non-personal data through cookies (see the Cookies policy section for further information below). We may collect personal data with your consent when you:

• send us a query through our contact form
• use public message boards
• sign up to a newsletter
• order a publication

 

How will we use the information about you?
ECCA collects and process your data on one of the following lawful bases: consent, contract, legal obligation or legitimate interests. We identify the appropriate ground(s) on a case-by-case basis.

When ECCA processes personal data of its staff, it does so for the purposes of managing and administering, monitoring and supervising its personnel, based on legal obligations under the Belgian Law on Employment Contracts of 3 July 1978 and/or on the necessity to perform its obligations as employer under the employment contracts signed with its employees or under the consultancy contracts signed with its consultants.

We also process personal data of candidates who apply for job positions at ECCA for the purpose of recruitment activities, based either on the candidates’ consent or on the necessity to conclude a contract with candidates that have been selected.

ECCA also has a legitimate interest in the processing of personal data to the extent strictly necessary for the purposes of ensuring network and information security.

As part of its general mission, ECCA processes personal data for the following purposes:

• for general membership administration: e.g. personal data of the contact persons at ECCA’s members for the purpose of administering the membership and collecting membership fees (consent, legitimate interest, contractual obligation). ECCA is also bound by Belgian Company Law obligations with respect to the organisation of general assemblies and board of directors meetings (legal obligation)
• for contract management purposes: e.g. data of representatives and contact persons of entities and associations with which ECCA has contracts in place (contractual obligation, consent, legitimate interest)
• for public relations and advocacy purposes: e.g. data of civil servants, elected representatives or stakeholders who are interested and involved in plant protection products-related matters due to their professional activities (legitimate interest, consent)
• for organising and managing events and conferences: e.g. based on the necessity for ECCA to meet its obligations as organiser of the events under the general terms and conditions that are expressly accepted by the individuals (consent, contractual obligation)
• for website administration purposes in order to:

 

• achieve the purpose(s) for which your data was collected
• answer your requests
• track the online footprint related to the visits to our website for our own internal uses so that we can provide a more optimised and personalised experience (web page visits, time and date of visit, etc.).

Will we disclose your personal information?
Data collected as part of the ECCA general mission may be disclosed to representatives of ECCA members. Beyond the ECCA/members interaction, personal data will not be shared with third parties without your express prior consent. This notwithstanding, we may disclose personal data to service providers supporting the provision of some of our services (website administration, organisation of events, payment processing). When this is the case, third parties only have data on a need-to-know basis for them to complete assignments for ECCA. Third parties are obliged not to disclose or use information for any other purpose.

Data collected from the website will only be used by ECCA to administer the service that you have requested.

Finally, ECCA will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on ECCA or the website; (b) protect and defend the rights or property of ECCA; and, (c) act under exigent circumstances to protect the personal safety of users of the ECCA website, or the public.

Data retention
ECCA will hold and process your personal information only as long as is strictly necessary to achieve the purpose(s) for which they were collected, or as required to comply with legal obligations.

What are your data protection rights?
ECCA would like to make sure you are fully aware of all of your data protection rights. Every data subject is entitled to the following:

• The right to access – You have the right to request ECCA for copies of your personal data. Individuals will not be charged for subject access requests, except if the requests are manifestly unfounded or excessive (e.g. repetitive). In such case, ECCA may charge a reasonable fee.

• The right to rectification – You have the right to request that ECCA correct any information you believe is inaccurate. You also have the right to request ECCA to complete information you believe is incomplete.
• The right to erasure – You have the right to request that ECCA erase your personal data, under certain conditions.
• The right to restrict processing – You have the right to request that ECCA restrict the processing of your personal data, under certain conditions.
• The right to data portability – You have the right to request that ECCA transfer the data that we have collected to another organization, or directly to you, under certain conditions.
• The right to lodge a complaint with a supervisory authority – You have the right to lodge a complaint with a supervisory authority such as the EDPS.

 

Third party websites
Our website may contain links to other sites. If you click on a third-party link, you will be directed to that website. As these sites are not operated by us, we strongly advise you to review the privacy notices of these websites. ECCA is not responsible for the privacy statements or other content on websites outside of the ECCA and ECCA family of websites.

Children’s privacy
Our website services do not address anyone under the age of 16. We do not knowingly collect personal identifiable information from children under 16, and in the case we discover that a child under 16 has provided us with personal information, we will delete this information immediately from our services, if and to the extent that consent is not given or authorised by the holder of parental responsibility over the child. Parents or guardians who are aware of their child providing us with personal information should contact us immediately.

International transfers
If we are required to transfer your personal data out of the European Economic Area, we will ensure a similar degree of protection is afforded to it by ensuring appropriate safeguards are implemented in accordance with the applicable data protection law, which may include that:

• We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission; or
• We will undertake the transfer on the basis of a specific contract approved by the European Commission which give personal data the same protection it has in Europe (“model contract clauses”). For further details, and a copy of the text of these model contract clauses see https://commission.europa.eu/law/law-topic/data-protection/international-dimension-data-protection/standard-contractual-clauses-scc_en; or
• Where we use service-providers based in the US, we may transfer personal data to them if they are part of the privacy shield which requires them to provide similar protection to personal data shared between the European Union and the US.

 

What are cookies?
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. When you visit our websites, we collect information from you automatically through cookies or similar technology. Enabling these cookies is not strictly necessary for the website to work but it will provide you with a better browsing experience. You have the ability to accept or decline cookies. If you choose to decline cookies, you may not be able to fully experience the interactive features of the ECCA websites you visit.
For further information, visit https://allaboutcookies.org.

How do we use cookies?
ECCA uses cookies to:

• Help personalise and optimise your online experience
• Better understand visitor behaviour

 

How to manage cookies
Cookies cannot be used to run programs or deliver viruses to your computer. Cookies can be accepted or declined, and if your web browser automatically accepts cookies, you can modify your browser setting to decline cookies if you prefer.

Changes to our privacy policy
We keep our privacy policy under regular review, and we will place any updates on this webpage. This privacy policy was last updated on 9 May 2024.

How to contact us
If you have any questions about our privacy policy, the data we hold about you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email: secretary@ecca-org.eu
Office address: Boulevard du Souverain, 68/3 - 1170 Watermael-Boitsfort, Brussels-Capital Region, Belgium
Telephone: +39 3351267796

ECCA will aim to respond to your requests without undue delay and in any event within one month of receipt of the request. That period may be extended by two further months where necessary, taking into account the complexity and number of the requests. ECCA shall inform you of any such extension within one month of receipt of the request, together with the reasons for the delay.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. 
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that ECCA has not addressed your concern in a satisfactory manner, you may contact the Autorité de la protection des données - Gegevensbeschermingsautoriteit (APD-GBA).

Email: contact@apd-gba.be
Address: Rue de la Presse 35 – Drukpersstraat 35, 1000, Brussels

You may also contact the European Data Protection Supervisor.

Brussels Headquarter

Postal address: Rue Wiertz 60, B-1047 Brussels
Office address: Rue Montoyer 30, B-1000 Brussels
Telephone: +32 2 283 19 00

 

Strasbourg Office

Postal address: 1 Allée du printemps, Louise Weiss Building, 67070 Strasbourg (France)
Telephone:  + 33 3 88 16 43 46
Email: edps@edps.europa.eu
Website:  edps.europa.eu